Projektmanagement (Fach) / prince2 foundation (Lektion)
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Nach dem PDF Manual von http://www.mgmtplaza.com/elearn/files/P2F-Training-Manual.pdf.
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- Five characteristics of a project Change:Projects are a way to introduce change Eg: A new sales website will change how clients will purchase items Temporary: There should always be a definite start and end to a project and it should stop once the required products are created. So ongoing maintenance of a product is after the project and is not considered part of the project. Cross-Functional:A project involves people from different business departments and seniority, the work together for the duration of the project. Unique: Every project is unique, there is always something different in each project. eg. building a 4th house may be different in the following way : location is different, slight difference in the design, different owners, owners want to change some fittings, … Uncertainty: As parts of the project are unique this brings uncertainty as you are not 100% sure how this is going to work out. Using the above house example, the users may keep changing their mind, some of their chosen house fitting may not arrive in time, temperatures may fall to below zero, etc…
- The 7 principles Continued business justification Learn from experience Defined roles and responsibilities Manage by stages Manage by exception Focus on products Tailor to suit the project environment
- What is a project? A project is a temporary organization that is created for the purpose of delivering one or more business products according to an agreed Business Case.
- The 6 variables / performance targets are : Timescales, Costs, Quality, Scope, Benefits Risk
- The 4 main parts of the Prince2 method: Principles, Themes, Processes and Tailoring
- The 3 primary stakeholders Business sponsors, Users and Suppliers
- Themes Business Case Organization Quality Plans Risk Change Progress
- Business Case: How are output, outcome and benefit connected? The output is any of the specialists products, it enables business change which creates the outcome. The outcome is measured in benefits.
- Purpose of the Business Case Establish mechanisms to judge whether the project is (and remains) desirable, viable and achievable.
- Approach to the Business Case Develop Verify (if the project is worthwile) Maintain (update information) Confirm (benefits)
- Contents of a business case An executive summary Reasons Business options (do nothing/minimum/something) Expected benefits Expected dis- benefits Timescale Investment appraisal Major risks
- When is a business case verified and when is it confirmed? The Business Case is verified during the startup, the initiation and the subsequent delivery stages. It is confirmed during delivery stages and the final stage (if possible). Oftenly it is confirmed after the project finished.
- How is a Business Case confirmed after the project has finished? Responsibilities, when is it planned and by whom? The Benefits Review Plan is used for that. the Executive is responsible created by the Project Manager during initiation Senior User provides actual benefits
- Project Interests Business User Supplier
- Levels of organisation (coarse granularity) corporate / programme management project management team - project board - project manager - team manager
- project management team structure Project Board Excecutive Senior User Senior Supplier Project Manager, Team Manager, Project Assurance (business, user, supplier), Change Authority, Project Support
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- Limits to tailoring the organization Project Manager and Executive roles may not be shared Only one Project Manager and one Executive Project Board and Project Manager responsibilities cannot be delegated
- Size of the Project Board Senior User and Senior Supplier can be represented by groups. The project assurance can be accordingly done by several people.
- Lines of authority Project Board -> Project Manager -> Team Manager
- stakeholder engagement Who are stakeholders? What are Stakeholder profiles? How to engage stakeholders? (which information, frequency) When to engage stakeholders? Engage! Review engagement!
- The 5 characteristics of a project Change Temporary Cross Functional Unique Uncertainty
- benefits to using PRINCE2 Best Practice: PRINCE2 learns from users, other methods and specialists Any kind of project: PRINCE2 can be applied to any kind of project Roles & Accountability: Clear roles and responsibility is an important part of PRINCE2 Product Focused: Clear product descriptions are written as soon as possible Management by Exception: PRINCE2 use Management By Exception when delegating work Assess the Viability: Continue to check if the project is still worth doing.
- The four Integrated PRINCE2 elements Principles Themes Processes Tailoring